100 Tasks to Outsource and Improve Business Efficiency

VIRTUAL ASSISTANTBUSINESS

Group Leonard

5/19/2023

Outsourcing has become a popular business strategy for maximizing productivity, reducing costs, and gaining access to specialized expertise. By delegating certain tasks to external professionals or service providers, businesses can focus on their core operations and achieve higher efficiency. In this article, we present a comprehensive list of 100 tasks that can be outsourced to help streamline your business processes and enhance overall productivity.

Administrative Support:

Administrative support encompasses various tasks that help businesses maintain efficient operations. These tasks typically involve organizing and managing information, coordinating schedules, providing customer service, and assisting with general administrative duties. Examples of administrative support tasks include data entry, email management, travel arrangements, document formatting, transcription services, appointment scheduling, and customer support. By outsourcing administrative tasks, businesses can free up valuable time and resources to focus on core activities and strategic initiatives.

  1. Data entry and management

  2. Email and calendar management

  3. Travel arrangements and bookings

  4. Document formatting and proofreading

  5. Transcription services

  6. Online research and data gathering

  7. Customer support and helpdesk services

  8. Appointment scheduling and reminders

  9. Bookkeeping and accounting tasks

  10. Virtual receptionist services

  11. Meeting coordination and minutes taking

  12. Database management and organization

  13. Report and presentation preparation

  14. Order processing and inventory management

  15. HR administrative tasks (employee onboarding, payroll administration)

  16. Event planning and coordination

  17. Proofreading and editing documents

  18. Social media management and content scheduling

  19. Market research and competitor analysis

  20. Data analysis and reporting

  21. Invoicing and billing

  22. Document management and filing

  23. Procurement and vendor management

  24. CRM (Customer Relationship Management) administration

  25. Contract drafting and review

  26. Database cleansing and data quality control

  27. Training and onboarding materials development

  28. Project coordination and support

  29. Expense tracking and reimbursement processing

  30. Conducting surveys and feedback collection

Design Support:

Design support involves tasks related to visual and graphic design, branding, and creative services. Design professionals can assist businesses in creating visually appealing materials that align with their brand identity and marketing objectives. Design support tasks may include logo design, website design and development, UI/UX design for digital applications, print design for marketing collateral, packaging design, illustration, photo editing, and video production. Outsourcing design tasks allows businesses to access specialized design expertise and ensure high-quality visual assets that resonate with their target audience.

  1. Graphic design and branding

  2. Logo design and corporate identity

  3. Website design and development

  4. UI/UX design for mobile and web applications

  5. Print design for brochures, flyers, and posters

  6. Packaging design

  7. Illustration and artwork

  8. Photo editing and retouching

  9. Infographic design

  10. Presentation design

  11. Video editing and production

  12. Animation and motion graphics

  13. 3D modeling and rendering

  14. User testing and feedback analysis

  15. Prototyping and wireframing

  16. Icon design

  17. Newsletter and email template design

  18. Banner and ad design

  19. Social media graphics creation

  20. Content creation for blogs and websites

  21. Brand guidelines development and maintenance

  22. Visual content optimization for SEO

  23. Landing page design and optimization

  24. E-book design and formatting

  25. Illustration and animation for e-learning materials

  26. Packaging prototyping and mock-ups

  27. User interface design for software applications

  28. Typography and font selection for branding

  29. Art direction for photoshoots and video shoots

  30. Product label and packaging compliance design

Technical Support:

Technical support entails tasks related to IT infrastructure, software development, and technical assistance. These tasks are crucial for ensuring the smooth functioning of computer systems, networks, and digital platforms. Technical support services may include IT helpdesk support, network setup and maintenance, software installation and configuration, server management, database management, cybersecurity services, data backup and recovery, software testing, and mobile app development. Outsourcing technical support allows businesses to leverage the expertise of professionals who specialize in managing complex IT systems, reducing downtime, and ensuring data security.

  1. IT helpdesk and technical support

  2. Network setup and maintenance

  3. Software installation and configuration

  4. Server management and administration

  5. Database management and optimization

  6. System updates and patches

  7. Website maintenance and updates

  8. Cybersecurity services and vulnerability assessments

  9. Data backup and recovery services

  10. Software testing and quality assurance

  11. Mobile app development and maintenance

  12. API integration and development

  13. Cloud computing and storage management

  14. IT infrastructure planning and management

  15. Hardware and software procurement

  16. IoT (Internet of Things) device setup and support

  17. Data migration and integration

  18. Virtualization and remote desktop support

  19. VPN setup and configuration

  20. VoIP phone system setup and support

  21. Server and network monitoring

  22. Database query optimization

  23. System performance analysis and optimization

  24. Troubleshooting software and hardware issues

  25. Data center management

  26. IT asset tracking and inventory management

  27. Disaster recovery planning and implementation

  28. Web analytics and reporting

  29. E-commerce platform setup and maintenance

  30. Network security audits and assessments

Additional Support Services:

  1. Content writing and copywriting

  2. SEO (Search Engine Optimization)

  3. Social media marketing and advertising

  4. PPC (Pay-Per-Click) campaign management

  5. Email marketing and automation

  6. Lead generation and nurturing

  7. Market trend monitoring and analysis

  8. CRM (Customer Relationship Management) implementation and management

  9. Sales and business development support

  10. Language translation and localization

Remember, this is an extensive list, and not all tasks may be applicable to every business. Choose the tasks that align with your business needs and goals to optimize efficiency and productivity.


Outsourcing can be a valuable strategy for businesses looking to optimize their operations, reduce costs, and leverage specialized expertise. By delegating tasks to external professionals or service providers, businesses can focus on their core competencies and improve overall efficiency. From accounting and bookkeeping to marketing, IT, and customer support, there are numerous tasks that can be successfully outsourced. Assess your business needs, identify the tasks suitable for outsourcing, and unlock the potential for increased productivity and growth.

Get in touch

Contact us today to discuss your outsourcing needs and discover how Group Leonard can help your business thrive. Our dedicated team is eager to assist you and provide tailored solutions to drive your success.

info@groupleonard.com